Every business owner and manager faces an unrelenting challenge: the ceaseless, chaotic onslaught on their time and attention. No one is exempt from this struggle; it's a universal business issue.

Some leaders excel at handling this constant pressure, maintaining a well-organized and highly productive team. However, for most, it's a constant battle, leaving them feeling overwhelmed by the multitude of tasks they must track and complete. This challenge becomes even more daunting when your business is in a growth phase, as opposed to remaining stagnant or casually navigating its journey.

Adding a remote workforce to the mix can make it exceptionally challenging to comprehend the multitude of projects, tasks, deadlines, and client commitments that you and your leadership team must oversee

While we, as an IT company, cannot determine your top-priority projects, we can certainly assist you and your team in achieving greater organization. We can help ensure that your team is aligned, focusing on the right tasks and maintaining the desired level of concentration. Moreover, we can assist you in streamlining communication to minimize the likelihood of missed tasks or communication breakdowns, which are the leading causes of business problems.

One of the tools we recommend to clients seeking enhanced operational control and clearer communication is Microsoft Teams. It offers numerous advantages for productivity and organizational alignment, and as an added benefit, it often results in substantial cost savings for our clients in terms of technology expenses. This is because it consolidates various applications like Slack, Zoom, and numerous project management tools into one cohesive, cost-effective, secure, and tightly integrated system.

Let me highlight just a few of the impressive features you'll appreciate in Microsoft Teams. Keep in mind that this list is far from exhaustive, as Microsoft Teams offers over 1,900 applications that can be seamlessly integrated into Teams Channels to facilitate the organization of information, workflow, tasks, deadlines, and documents.

  1. Posts: The "post" feature resembles Slack in that it allows you to share questions, reminders, and status updates with the entire team working on a particular project. This not only centralizes all project communication but also creates a comprehensive history and notifies all team members of ongoing developments. This feature is especially cost-effective for companies using Slack, as it is native and included in Microsoft Teams.
  2. Tasks by Planner and To-Do: This segment within Teams is particularly valuable, as it enables the creation of intricate to-do lists where each task can be assigned to one or more individuals. Tasks can include progress status, priority, due dates, attached documents and files, and comprehensive checklists. Team members responsible for the project can provide status updates and mark tasks as completed, providing a clear overview of project progress.
  3. Video Conferencing: While Teams may not offer the same polished video conferencing experience as Zoom, it provides unique advantages for team collaboration and project management. The most notable benefit is that during a video conference, all meeting recordings, along with notes, files, and links, are preserved within the Teams channel for easy reference. This proves extremely valuable for absent team members who can conveniently access and watch the recording, ensuring they remain informed. Additionally, this feature eliminates the need for expensive Zoom licenses for all employees, as it is included in Microsoft 365.

If you'd like to see a demonstration of Microsoft Teams or conduct a cost analysis to assess the potential savings for your organization by consolidating applications like Slack, Zoom, and other project management software into one integrated solution, please click here to schedule a brief call.